Integrate the finest aspects of in-person and virtual events seamlessly, crafting a dual experience tailored for each audience. Let us guide you through every step of creating your hybrid event, streamlining the process to ensure flawless execution.
As your partner in hybrid event production, we’re dedicated to realizing your objectives and crafting an immersive experience for your audience.
With all your event media needs consolidated, our creative, AV, and production teams will orchestrate a seamless hybrid event from start to finish, sparing you the hassle of managing multiple suppliers!
From the initial meeting to the post-event de-brief, we’ll collaborate with you to design, execute, and deliver your hybrid event with transparency and clarity, keeping you informed about every stage of the project.
Reach out to us to discuss your hybrid event needs, and we’ll begin crafting a detailed quote tailored to your event vision and requirements. Let’s bring your hybrid event to life!
Add value to your hybrid event with our event and creative media services.
Ensure your venue is equipped with state-of-the-art audio visual equipment and expert support to guarantee a successful hybrid event for your in-person NYC attendees, online participants, and speakers.
Remember to invest in post-event assets! Keep the dialogue going and draw attendees to your upcoming events with our event filming services. We offer highlight videos, social-first content, vox-pops and edited session recordings to prolong the impact of your event.
Ensure your venue is equipped with state-of-the-art audio visual equipment and expert support to guarantee a successful hybrid event for your in-person NYC attendees, online participants, and speakers.
Remember to invest in post-event assets! Keep the dialogue going and draw attendees to your upcoming events with our event filming services. We offer highlight videos, social-first content, vox-pops and edited session recordings to prolong the impact of your event.
From kick-off meeting through to post-event debrief, we’ve got all your needs covered under one roof with our event building blocks.
Together we’ll define your event objectives, the project timeline, and key milestones. You’ll have a clear overview of the project and deliverables via our collaborative project management system.
We’ll curate the right mix of tools, technology, platforms, and venues to help you realise your event objectives. The look and feel of your event will be created with the help of our graphic design team.
We’ll build all of the digital assets before our production team brings all of the elements together in the live stream project.
We’ll conduct a site survey, run tech briefings and an event rehearsal to ensure everyone involved is comfortable with the tech and understands the process, so they can deliver their best content.
Our live production team will be with you throughout – both online and in the studio – orchestrating each component to create a seamless, bespoke event experience for your audience.
The team was super professional, knowledgeable and adaptable. They make us feel secure and the event was a huge success. I am looking forward to our next event together!
They’ve been a great team who listen, offer solutions and act quickly when any problems arise. The live streams are clear, reliable and are an engaging experience to guests who are viewing from other locations. They’ve become a dependable supplier for our events and we are very happy with their services.
The team was really helpful on the event day going above and beyond to make sure everything was of the highest standard. The production value of our event was the best it had ever been, it all looked really slick and we got some incredible feedback from our attendees!
For a quality hybrid event experience, get in touch for a tailored quote.
4 hours
A hybrid event combines a live event and a virtual event. At a hybrid event, there will be an in-person audience and in-person speakers as well as a virtual audience and virtual speakers or contributors. The content from the in-person event is live streamed to an event platform for your online audience, and your online speakers will be managed virtually in sync with your event agenda for both audiences to enjoy.
A hybrid event combines both in-person and virtual elements, while a virtual event takes place entirely online and an in-person event takes place entirely in a physical location.
In a hybrid event, attendees and content contributors have the option to participate in person or remotely through a virtual platform. This allows for a wider audience reach and the ability to include international speakers.
Additionally, hybrid events require a different level of planning and technology as compared to in-person or virtual events. The event production team needs to ensure seamless integration between the physical and virtual components, such as incorporating interactive features for remote attendees and managing technical aspects like live streaming and video conferencing.
A hybrid event combines a live event and a virtual event, so you will have both in-person and an online audience and you will have virtual speakers or contributors as well. The content from the in-person event will be live streamed to the online audience. In comparison, a live streamed event will not have any virtual speakers or contributors, it will simply be a live stream video of the in-person event or content to a channel of your choice for your online audience to view and interact with.
The minimum technology needed for a successful hybrid event includes:
Hybrid event solutions are a great way to lower your carbon footprint and create a more sustainable and inclusive event. By including an online option for your audience and your speakers, you can dramatically reduce the need for carbon-intensive travel, ground transport, and hotel/venue energy. With consumer demand increasing for more sustainable approaches to business, hybrid and virtual events offer a solution that helps us reduce our carbon footprint and head towards net zero.
Yes, creating a separate experience for your virtual and in-person audiences is one of the most important aspects to get right for a successful hybrid event. You need to treat your virtual audience as if they were attending a virtual event. Put yourself in their shoes and create an easy-to-navigate, enjoyable online experience for them. Your in-person audience can then be treated as delegates to an in-person event. You might want to connect the audiences via online polls, workshops, or networking so they have opportunities to make connections and feel part of the event community.
Yes, our hybrid event solutions can include industry-leading AV equipment and support and we work with the venue and its technical team to ensure everything is covered. If your chosen venue does not have any AV equipment or team on site, we can provide everything you will need. We can also supply video walls, projectors, TVs, microphones, laptops, clickers, etc. which can all be added as optional itemised extras.
We will discuss your requirements when we speak through your event brief and your itemised quote will explain exactly what is included in your package.
The event platform you choose really depends on your event objectives and your audience engagement strategy. The pricing structure is a key consideration as some platforms work on a pricing structure depending on the number of attendees, whereas others work on a multiple-event contract basis. Other considerations are the support – especially if time zone differences are relevant, engagement tools, and analytics/data capabilities.
With years of experience producing hybrid events, we can walk you through the pros and cons of the event platforms to help you decide on the best platform for your event.
A green screen enables chroma key compositing (or chroma keying) – a visual effects technique typically applied in video or post-production to seamlessly merge two images or streams together based on their hue. The colour green doesn’t match skin tones, so it is successfully picked up as background and doesn’t cause a ‘hole’ in your image.
Using a green screen allows you to completely control the background of your image, which can be manipulated in any way you wish. This creates a broadcast-quality look and feel to your presentations and events. We’ve discussed the benefits of using a green screen at your event in our Insights blog ‘Green Screens at Hybrid Events: Everything You Need To Know’.
Use our inquiry form if you’d like to speak to one of our team about your event or media requirements.
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